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Improve Productivity
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Enterprise Document Management

Streamlining business processes, increasing efficiency, and controlling administrative expenses are fundamental concerns for any organization, regardless of size or sector. To address these concerns, managers and their staff must find better ways to manage document and information workflow across the enterprise.

Data Builder provides enterprise document management solutions for businesses of all sizes that need to improve productivity, lower costs, and reduce risk. The foundation of our solutions is Electronic Paper Control System (e-PCS), a secure and robust electronic document storage and retrieval system that is available for OnPremise implementation or OnDemand deployment as a Web-based software-as-a-service (SaaS) application. With e-PCS and our other enterprise document management solutions, Data Builder will transform the way you manage paper.

Key Benefits:

  • Increased Productivity – Find the information you need fast using a centralized electronic repository with customizable folders and powerful full text search capabilities

  • Lower Costs – Reduce the administrative costs associated with paper and the physical storage of documents; electronically capture and share documents in real time

  • Reduced Risk – Support governance and compliance initiatives using security controls, standardized practices, and retention management policies
Paper Facts
The average office:
  • Makes 9-11 copies of each document
  • Spends $20 in labor to file each document
  • Loses 1 out of every 16 documents
  • Spends $160 searching for each lost document
  • Spends $25,000 to fill a four drawer file cabinet and $2000 annually to maintain it
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Key Features

Full-Featured Document Management

  • Customizable folder structure
  • Workflow and version tracking
  • Multiple format viewer with markups
  • Document check-in/check-out
  • External user collaboration
  • Print and email capabilities

Document Capture

  • Twain and eCopy integration for direct scanning
  • Drop and drag local and network file transfers
  • Direct access from Microsoft Office applications

Integration

  • Direct print-to-archive from any application
  • Email integration with Outlook, Notes, and GroupWise
  • Enterprise application integration

Document Lifecycle Management

  • Retention schedule/policy management
  • Electronic shredding
  • Audit trail tracking and reporting
  • Feature and access rights management
  • User and group security policies
  • Disaster recovery

Full Text Search

  • Efficient indexing with fast retrieval
  • Full text search with OCR for image files
  • Advanced search capabilities

Security

  • SAS 70 compliant
  • SSL encrypted data transfer
  • Redundant architecture

Technology Highlights
Document Capture Scan documents or capture them directly from your common business applications, including Microsoft Outlook and Office learn more
Work Flow Share information and documents with internal and external parties for real-time collaboration, versioning, and audit trails learn more
Archive & Retrieval Create a centralized electronic repository that delivers secure, safe, and searchable access to documents and messages learn more
OCR Gain full text search capabilities for images like faxes and drawings with built-in optical character recognition (OCR) technology learn more

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